Actions

New

The New action will launch the New Content dialog.

There are three ways to open the New Content dialog in Content Studio:

The first method is with the shortcut — alt + n;
By clicking the New button in the toolbar;
By clicking New in the context menu, which is accessible by right-clicking an item.

The New Content dialog will use the context of the selected content to create the new item. If no context is set, the item will be created on the root level.

New by Type

The New Content dialog lets you choose from available content types, based on the context of the selected item.

Select from the list of all content types;
Select from the "Most Popular" list (most used content types in your current context);
Select from the "Recently Used" list (based on users recent actions).

To filter the list of items — simply start typing on your keyboard to filter the list of available content types.

Once a content type is selected, a new item is created, and the content editor is launched in a new tab.

New by Uploading

Create file-based content aka "media" from the new content dialog by uploading. There are two ways to upload files:

Click the upload icon placed in the top right of the dialog;
Drag’n drop — also supports bulk uploading.

When uploading files, the underlying content type is automatically detected from the file type file uploaded.

Edit

Edit action will open the Content Wizard for editing selected content items in a new tab. If multiple items are selected, then the action will open a browser tab for each one.

There are four ways to open content for edit in Content Studio:

The first method is with the shortcut — ⌘ + e (ctrl + e for Windows);
By clicking the Edit button in the toolbar;
By double-clicking the item in the grid;
By clicking Edit in the context menu, which is accessible by right-clicking an item.

Duplicate

The Duplicate action will launch the Duplicate content dialog for the selected content.

There are two ways to open this dialog in Content Studio:

By clicking the Duplicate button in the toolbar;
By clicking Duplicate in the context menu, which is accessible by right-clicking an item.

In the dialog, you can choose whether child items of selected content(s) should also be duplicated or not by pressing the tree icon to the left of the content. Pressing the "Duplicate" button in the dialog will trigger the duplicate operation which will be visualized by a progress bar if the process is taking more than a few seconds. Duplicates will get a new id and path names will be postfixed with -copy or -copy-* with a number instead of an asterisk starting with 2 if it is not the first copy.

Duplicating from the wizard

When the Duplicate button is clicked from inside the Content Wizard, only the current item will be selected in the dialog.

Move

The Move action will launch the Move item(s) with children dialog for the selected content.

There are two ways to open this dialog in Content Studio:

By clicking the Move button in the toolbar;
By clicking Move in the context menu, which is accessible by right-clicking an item.

This feature moves selected items with all children and current permissions to another place in the tree grid. Type to search, or use the dropdown arrow, to find the new parent content where the selected items will be moved to. If the Move button in the dialog is clicked without choosing a parent content then the items will be moved to the root of the content tree.

Content cannot be moved to a location where another content already exists with the same path name.

Sort

The Sort action will launch the Sort items dialog for the selected content.

There are two ways to open this dialog in Content Studio:

By clicking the Sort button in the toolbar;
By clicking Sort in the context menu, which is accessible by right-clicking an item.

Child items of any content can be sorted in a number of ways through the Sort items dialog.

The default sorting is by the Modified date in descending order.

You can sort items in ascending or descending order by Modified date, Created date, Display name or Publish date. Children can also be manually sorted by simply dragging them in the Sort items dialog.

Once items are sorted, the parent content will have an arrow in the browse view tree grid pointed up or down to denote ascending or descending. If the content is manually sorted, an icon with three horizontal bars will appear.

Clicking the bars or arrow icon will open the Sort items dialog.

In the image below, /Posts/Featured Image is sorted by Display name in ascending order, /Posts/Gotham Sure Is A Big Town is sorted by Published date in ascending order, and /Posts has custom sorting.

Preview

The Preview action will open and render a selected Site or Page in the new tab.

There are two ways to open this dialog in Content Studio:

By clicking the Preview button in the toolbar;
By clicking Preview in the context menu, which is accessible by right-clicking an item.

Publish

Publishing is a simple but important concept for working with content in Enonic XP. The basic concept of publishing is that it makes content available online. Before a content item can be published, it has to be marked as ready for publishing.

The Publish action will open the Publishing Wizard dialog for the selected content.

There are three ways to open the Publishing Wizard dialog in Content Studio:

Via keyboard shortcut — ⌘ + alt + p (ctrl + alt + p for Windows)
By using the Publish button in the toolbar
By right-clicking an item in the Content grid and selecting Publish from the context menu

The Publish button in the toolbar has a dropdown menu with various actions for currently selected item(s).

Mark as ready (only for content in progress) will mark selected item(s) as ready. This action will automatically open the Publishing dialog.
Publish will open the Publishing dialog for the selected item(s)
Publish Tree will open the same dialog but will include all the selected items' children and dependencies
Unpublish (available only for published item(s)) will open the Unpublish dialog
Request Publishing (available only for unpublished item(s))
Create Task will open the New Task dialog.

Default action of the toolbar button is always the first available action from the dropdown menu.

Draft and master branches

Content created in Content Studio will originally be created in the draft branch with status New and workflow state In progress. This content in the draft branch can be edited and previewed until it is ready to be Published. Every time a content is saved with changes, a new version is created.

When a content is published, the active version is copied from the draft branch to the master branch. Only content in the master branch can be accessed by users outside of Content Studio, subject to the contents security settings.

Content status

Published content will have the status Published while content that has not yet been published will show either as New (if it has never been published) or Unpublished (if it was published and then unpublished). When changes to a published content are saved, the new version becomes the active version in the draft branch, but the active version in the master branch remains unchanged. The status of the new active version will be Modified and this content will have to be published again for the changes to go online. In other words, each publishing operations overwrites the active version in the master branch with the active version from the draft branch.

A content can either be archived or instantly deleted in the Archive dialog. In both cases the content will be taken offline (deleted from the master branch), if it’s currently published. Upon instant deletion the content will be instantly removed from both the draft and the master branches, making it inaccessible online. Archived items will be moved under the special /archive node where they can be restored from.

Publishing wizard

Content is published through the Publishing Wizard dialog. When a content is selected for publishing, its parents and all the related content will be published along with it. For example, in the image below, a content named "March madness" was selected for publishing. This post has two related Category content items (/parent and /parent/first-child-category) and one related Author item (/authors/michael-lazell). Therefore, these two categories and the author are automatically included in the list of items to be published, and all the ascendants of the dependent items will also be included. Total number of items that will be published is displayed on the Publish Now button.

The Calendar icon next to the "Publish Now" button enables Scheduled Publishing of the selected content.

If current user is missing publishing permissions for selected item(s), the "Publish All" button will be replaced with "Request Publishing" (read more about publish requests here).

Dependencies

Children of content items selected for publishing can be added to the publishing batch by clicking the tree icon to the left of the content.

Dependencies & child items can be excluded from the publishing batch using checkboxes in the dependency list. Confirm your changes by clicking the "Apply" button in the toolbar. Sometimes the checkbox is disabled, this means that the item cannot be excluded, either because it’s a dependency required for publishing of the originally selected item(s), or it has its children in the list (and child items cannot be published without publishing all of their ascendants). In the latter case, excluded children first, then parents will be automatically removed.

If you want to add back dependent items excluded by mistake, click Show excluded items link above the list and all excluded items will reappear in the list. Select the items to you want to add back, and click "Apply".

Validation

Content Studio has a built-in validation which ensures that items to be published are valid, ready for publishing and are allowed to be published by current user.

If the list of items to be published contains invalid items or items that are still in the "In progress" workflow state or items that current user is not allowed to publish, the warning section will be shown on top of the dialog, displaying all failed validation checks. The "Publish" button will then be disabled and "problematic" items will be shown on top of the list.

User can use links next to each validation check to exclude these items from the publication. All the validation checks will be re-run on every change of the publication contents.

Some items might be required for publication and cannot be excluded (like parent items, dependencies etc).

If all the checks have successfully passed, the "Publish" button will be enabled and the warning section will say that everything is ready for publishing.

Use "Mark as ready" link up in the status bar to mark all in-progress items as ready for publishing.

Scheduled publishing

The Calendar icon in the Publishing Wizard dialog will open a section on top of the dialog where you can schedule the period of time when the content should be online. "Publish Now" button will then change its label to "Schedule".

Only offline items will be scheduled. All other changes will be published immediately.

Publishing from the Content Wizard

When the Publish button is clicked from inside the Content Wizard, only the currently opened item will be selected in the dialog.

Unpublish

Currently published content can be taken offline with the "Unpublish" feature. All the content’s descendants will be listed and unpublished along with the selected content. The total number of content items that will be taken offline will appear on the red Unpublish button at the bottom of the dialog.

There are two ways to open this dialog in Content Studio:

By clicking the Unpublish option button in the toolbar (it will replace the Publish button for the published content, otherwise it can be found in the publish menu dropdown, next to the Publish button);
By selecting Unpublish from the context menu, which is accessible by right-clicking an item, where it will replace Publish option for the published content.

Unpublishing a published content that is marked for deletion will first take it offline and then delete it.

Just like with deletion, you will be asked to confirm the Unpublish action by entering the total number of items to be unpublished.

Create Issue

In-depth reference on the issues can be found in the separate chapter.

Request Publishing

This action will replace "Publish" for a user that doesn’t have sufficient publishing permissions for a content item.

In-depth reference on the publish requests can be found here.

Actions

Contents

New

New by Type

New by Uploading

Edit

Archive

Duplicate

Duplicating from the wizard

Move

Sort

Preview

Publish

Draft and master branches

Content status

Publishing wizard

Dependencies

Validation

Scheduled publishing

Publishing from the Content Wizard

Unpublish

Create Issue

Request Publishing

Contents

Contents